September 28, 2018

If you are planning an upcoming event and are unsure of whether or not you will need an IT company to help you with the technical side, there are some things that you may want to consider.

Although IT specialists are not required for every event, there are some considerations you need to give around the importance of the technology you need for your event and the complexities involved in installing, supporting and maintaining it.

You’ve Run Into IT Issues in the Past

If your business has a history of running into technical issues during previous events, it may be best for you to call in assistance from experts in the field to ensure that everything runs smoothly.

A small delay in the schedule due to technical problems can affect the overall success of your event and it is important that you are able to minimise any such problems or ensure you have the expertise on hand to quickly resolve any problems if they occur.

An outsourced IT team can provide advanced event technology planning to minimise any such problems and will provide on site experienced technicians during your event who are able to quickly remedy issues before they begin to affect the event as a whole.

You Have Limited IT Skills in Your Team

Most businesses requiring IT services for live events generally have a few members of their team who have a basic knowledge of the event technologies deployed. However, they don’t always have the full range of expertise to be able to support the different types of hardware, software, applications and communication technologies which are the foundation for the events success.

If your internal IT team does not have the experience or track record in supporting the critical technologies that your event demands, are you willing to rely on them if a crisis were to occur during the most important part of the event?

You’ll Be Working With Unfamiliar Technology

Not every event is the same and sometimes an event requires that you work with technology systems (both software and hardware) that you or your team have little experience with.

If you will be working with new or unknown technologies, it is always advisable to bring in experts who you can rely on for advice and support.

Your Venue Presents IT Hurdles

Not all venues are IT friendly and this is especially true for older venues which were constructed long before Wi-Fi and data networking were an essential requirement for any business or event.

If your venue has potential IT hurdles which may complicate the technological deployment or proposed system performance for your event, it is in your interest to bring in a team which has experience in dealing with similar situations.

Working with technology in difficult environments is always a challenge but is certainly made easier with the right experts in place.

Your Event is Extremely Fast-Paced

Most of the time when you are running a conference or other public event, there are numerous things going on at once.

You need to make sure that you are able to properly adhere to the needs of your attendees while keeping everything behind the scenes running smoothly.

Leaving the IT to the experts will ensure that everything stays on track while you focus on making the event as enjoyable as possible for those attending.

There are many hurdles that must be overcome when you are running an industry event. IT is certainly one of them.

If you want to focus on making your event as memorable and successful as possible with minimal technical issues, you should hire a third-party IT support partner who can ensure your event runs smoothly.